Constitution and By-Law of the Japanese Society of Clinical Pathology
(Amended October 14, 1990 and Enforced January 1, 1992)
CHAPTER 1: GENERAL PROVISIONS
Article1 The Society is called "The Japan Society of Clinical Pathology".
2 In English, the Society is also called "The Japan Society of Clinical Pathology" (abbreviated as "JSCP").
Article2 The Society has its office at the Well-Stone Heights 203, Hongo, 2-11-10, Bunkyo-ku Tokyo, JAPAN.
Article3 The Society shall put its regional branch at a place where it is required.
2 The Society shall assign a manager over each regional branch.
3 Each regional branch shall decide its organizational issues and operations in compliance with the Constitution.
CHAPTER 2: OBJECTS AND ACTIVITIES
Article 4 The object of the Society is to promote the development of clinical pathology (clinical laboratory medicine).
Article 5 In order to achieve the object mentioned in the preceding article, the Society shall carry out following activities:
(1) To hold general, lecture and scientific meetings.
(2) To issue publications including the official journal and scientific press.
(3) To certify qualifications for a laboratory physician formally qualified by the Society.
(4) To certify qualifications for clinical laboratory technologists in various fields of clinicalpathology.
(5) To communicate and cooperate with national and international scientific organizations or associations such as World Association of Societies of Pathology and Laboratory Medicine(WASP).
(6) To perform other activities required to achieve the object of the Society.
CHAPTER 3: MEMBERS
Article 6 The society is composed of following four kinds of members:
(1) Ordinary member: Those who are concerned about clinical pathology (clinical laboratory medicine), approve of the object of the Society and pay annual membership dues of 12,000 yen.
(2) Student member : Those who are on the register of a university or its equivalent, approve of the object of the Society and pay annual membership dues of 7,000 yen.
(3) Supporting member: Organizations or those who approve of the object of the Society and pay membership fees of more than one share, each being equivalent to 30,000 yen per year.
(4) Honorary member : Those among ordinary members who have made a great contribution to the Society and have been recommended by the House of Councilors. It is not necessary for any honorary member to pay dues.
Article 7 Those who wish to be a member of the Society have to make an application to the President by filling a name, address, post or position in a specified form and by paying dues.
Article 8 Any member who will withdraw from the Society has to submit a withdrawal notice together with a statement of reasons.
Article 9 A member shall be disqualified from the membership of the Society for any of the reasons given below:
(1) Withdrawal from the Society.
(2) Arrearage of dues for more than 3 years.
(3) Judicial declaration of incompetency and quasi-incompetency.
(4) Death, judicial declaration of disappearance and dissolution of an organization in case of a member as the organization.
Article 10 If a member of the Society comes under any of the following cases, the President of the Society is allowed to dismiss him/her from the membership subject to the decision by the General Assermbly.
(1) In the case where a member offends against duties as a member of the Society.
(2) In the case where a member injures greatly the reputation of the Society.
(3) In the case where a member carries out acts contrary to the object of the Society.
Article 11 Membership dues already paid shall not be returned for any reason.
CHAPTER 4: OFFICERS, COUNCILORS AND PRESIDENTS OF MEETINGS
Article 12 The Society has the following officers:
Director : A few, Auditor : Two
2 One of the Directors shall be appointed as the President, and another as the Vice-President. More than one Directors can be appointed as Standing Directors.
Article 13 Specified numbers of Directors and Auditors shall be elected from among the Councilors.
2 A part of specified full numbers of Directors shall be appointed by the President. Specified numbers of Directors directly appointed by the President are designated separately.
3 A manager of a regional branch is treated as a Director who is elected by a regional branch.
4 A Director is not allowed to serve concurrently as an Auditor and vice versa.
Article 14 The President shall be elected from among the Directors.
2 The Vice-President shall be elected from among the Directors other than the President.
Article 15 The President shall generally manage activities of the Society and represent the Society.
2 The Vice-President shall assist the President and assume the Presidency in the event of permanent incapacity of the President.
Article 16 The Director shall constitute the Board of Directors and execute issues and matters which have been decided by the Board of Directors unless otherwise designated by the Constitution of the Society or unless otherwise decided by the General Assembly of the Society.
Article 17 The Auditor shall audit the state of assets of the Society and the work and/or duties related to the Society performed by the Directors.
Article 18 The Society shall assign the Councilors.
2 The Councilors shall be elected from among the ordinary members in accordance with the rules specified separately.
Article 19 The Councilor shall constitute the House of Councilors and deliberate on the recommendation of an Honorary Member, candidates for Directors and Auditors and on important matters regarding operations of the Society.
Article 20 The President of the General Assembly shall be appointed by the President by the recommendation of the Board of Councilors and with the approval at the General Assembly.
Article 21 The term of office as an Officer and Councilor of the Society is designated as follows:
(1) The term of office as the President and Vice-President shall be four
years, and if heor she is reappointed as the President or Vice-President,
the additional term of office shall be two years.
However, he or she may not continue to be the President or Vice-President
for over six years.
(2) The term of office as the Director or Auditor shall be four years and one half of the Directors or Auditors shall be reelected every two years. However, a Director may not be reelected.
(3) Notwithstanding the provisions of the Article 21(2), the President and/or Vice-President shall continue in office as a Director during their term of office.
(4) The term of office as a Councilor shall be two years and he/she may be reappointed.
(5) The term of office as an alternate of an Officer and/or Councilor or as one of increased Officers and/or Councilors may serve for the remainder of their predecessor's term of office.
(6) Even if an Officer resigns his/her post or even if his/her term of office as an Officer is terminated, he or she may continue to perform the duties or activities of the Society until his/her successor takes office as an Officer.
(7) When he or she performs ineligible acts as an Officer or Councilor or when a special event happens to an Officer or Councilor, even during their term of office, notwithstanding the provisions of the Article 21(6), the President is allowed to dismiss the Officer or Councilor subject to the decision of the General Assembly.
CHAPTER 5: MEETINGS
Article 22 The President shall convene a meeting of the Board of Directors should the necessity arise. If, however, not less than one third of the present numbers of Directors or an Auditor demand by showing the object of a meeting to be held, the President has to promptly convene an extraordinary Board of Directors.
2 The President shall preside over a meeting of the Board of Directors.
Article 23 The Board of Directors is not allowed to open its meeting or to decide unless not less than one fifths of the present numbers of Councilors are present. However, those who show in advance the will by writing about agenda to be discussed shall be considered to have attended.
2 The agenda of a meeting of the Board of Directors shall be decided subject to voting by a majority of attendees unless otherwise designated by the Constitution of the Society and, in case of a tie, the chairperson shall decide the issue.
Article 24 The President shall convene a meeting of the Board of Councilors should the necessity arise.
2 The chairperson of a meeting of the Board of Councilors shall be elected from among the Councilors.
Article 25 The Board of Councilors shall not decide the adenda unless not less than one fifths of the present numbers of Councilors are present. However, those who show in advance their will by writing about agenda to be discussed shall be considered to have attended.
2 The Board of Councilors shall decide subject to voting by a majority of attendees unless otherwise specified by the Constitution of the Society and, in case of a tie, the chairperson shall decide the issue.
Article 26 An ordinary general meeting shall be convened by the President once a year and shall be held at a place where a periodical scientific meeting is held during its session. The President of a General Assembly shall be in the chair at the general meeting.
Article 27 An extraordinary general meeting shall be convened subject to the decision of the Board of Directors or Councilors.
2 If not less than one fifths of the present ordinary members of the Society or an Auditor demand by showing the object of a meeting to be held, a general meeting has to be convened without delay.
3. The chairperson of an extraordinary general meeting shall be elected from among the members attended every time a meeting is held.
Article 28 At least 10 days before a general meeting is held, agenda to be discussed as well as date and place of the meeting must be notified by a written document or by an announcement through the official journal of the Society.
Article 29 Following issues must be submitted to an ordinary general meeting for approval.
(1) Operation/activity plan and income/expenditure budget.
(2) Operation/activity report and income/expenditure settlement.
(3) Inventory of property and balance sheet.
(4) Other issues considered to be necessary by the Board of Directors and/or Councilors.
Article 30 A general meeting shall not decide the agenda unless not less than one tenths of the present all ordinary members of the Society are present. However, those who show in advance their will by a letter of attorney shall be considered to have attended.
Article 31 The agenda of a general meeting shall be decided subject to voting by a majority of attendees unless otherwise designated by the Constitution of the Society and, in case of a tie, the chairperson at the meeting shall decide the issue.
Article 32 A summary of agenda and issues to have been decided at the meeting shall be notified to members of the Society.
Article 33 Minutes of the agenda at a general meeting and meetings of the Boards of Directors and Councilors shall be taken and preserved by the chairperson.
Article 34 A periodical scientific meeting shall be promoted by the President of a General Assembly.
2 Special dues shall be collected from non-members, who are listed co-presenters at periodical scientific meeting.
CHAPTER 6: COMMISSION AND COMMITTEE
Article 35 The Society is allowed to form a commission and committee.
2 The establishment and dissolution of a commission and committee shall be subject to the decision of the Board of Directors.
3 The President shall nominate a member to be a chairperson of each Commission and committee subject to the approval of the Board of Directors.
4 The operations of the a commission and committee shall be designated separately.
CHAPTER 7: ASSETS AND ACCOUNTING
Article 36 The assets of the Society are as follows:
(1) Membership dues.
(2) Revenue derived from activities.
(3) Fruits producing assets.
(4) Contributions.
(5) 2,000 yen shall be collected from non-member who read or contribute jointly a paper/article at a periodical scientific meeting or in a journal of the Society.
(6) Other revenues.
Article 37 The assets of the Society shall be managed by the President subject to the decision of the Board of Directors and with the approval of the Board of Councilors.
Article 38 Expenses required to perform activities of the Society shall be defrayed by membership dues, revenue derived from activities, fructus producing assets, and the like.
Article 39 A part or all of a surplus in the settlement of income/expenditure shall be transferred to basic assets of the Society and be carried forward to the next year accounting subject to the decision of Boards of Directors and Councilors and with the approval of the General Assembly.
Article 40 The fiscal year for the Society accounting begins January 1 and ends December 31.
CHAPTER 8: AMENDMENT OF CONSTITUTIONS AND DISSOLUTION
Article 41 The Constitution of the Society can be amended and the Society can be dissolved subject to the decision through a concurring vote of two-thirds or more both in Boards of Directors and Councilors and with the approval of the General Assembly.
CHAPTER 9: SUPPLEMENTARY RULES
Article 42 By-laws regarding the execution of the Constitution of the Society shall be designated separately subject to the decision of Boards of Directors and Councilors .
ADDITIONAL RULES
1 The Constitution shall be put in force from January 1, 1992.
2 The operations of the Society shall be performed by the present officers until new officers are elected in accordance with this Constitution.
3 The Constitution of the Japan Society of Clinical Pathology (amended October 3, 1986) shall be annulled on and after December 31, 1991.
By-law regarding Election of Officers, etc.
CHAPTER 1: GENERAL PROVISIONS
Article 1 The officer and councilor of the Society shall be elected in accordance with this bylaw unless otherwise specified by the Constitution of the Society.
CHAPTER 2: ELECTION ADMINISTRATION COMMITTEE
Article 2 The President of the Society shall appoint an undetermined number of committee members constituting an Election Administration Committee.
Article 3 The Election Administration Commitee shall manage activities concerning an election of Directors and Auditors.
CHAPTER 3: ELECTION OF DIRECTOR AND AUDITOR
Article 4 The Board of Councilors shall elect 5 to 7 members constituting a director/Auditor candidate appointing committee (hereinafter referred to as an "Appointing Committee") which are elected from among Councilors and shall organize an Appointing Committee.
Article 5 The Appointing Committee shall appoint candidates that are several times as many as a designated full number of Directors/Auditors to be elected, out of Councilors, and shall announce them.
Article 6 Any Director whose term of office has terminated is not allowed to continuously become a candidate for the Director/Auditor.
2 Anyone who reaches the age of 65 years within the fiscal year when he/she takes office as a Director is not allowed to be a candidate. However, any Director must continue in office during his/her term of office even if he/she reaches the above age.
3. A Director shall be elected from the appointed candidates by an unsigned vote. A method of voting shall be designated separately.
Article 7 An Auditor shall be elected from the appointed candidates by an unsigned vote and the President shall entrust him/her with an auditing.
Article 8 No limitation on the reappointment of an Auditor and on the age for an Auditor shall be placed.
CHAPTER 4: ELECTION OF COUNCILOR
Article 9 The qualifications for a councilor are as follows:
Those who have been a member of the Society for more than 5 years, who
have made a contribution to the Society through activities at a regional
branch, who have contributed or read articles at the general meeting for
more than 3 years during the past 5 years, who have attended, as the first
on the list, symposiums and/or special lectures and further who meet any
one of the following conditions:
(1) to be a certified clinical laboratory physician,
(2) to be a graduate from any science university (over four years system),
(3) to have a doctorate,
(4) to be in a position specifically in charge of the field of clinical pathology, or
(5) to be a qualified Class I Clinical Laboratory Technologist certified by the Japan Society of Clinical Pathology.
Article 10 Any candidate for a Councilor shall be a person who has been elected at each regional branch through a recommendation procedure, who has submitted his/her personal history and a list of works/contributions to the President. However, such a recommendation has to be made with a recommendee's consent.
2 Any candidate shall be examined by the Board of Directors and be decided by the Board of Councilors subject to the decision of the General Assembly.
3 The stated full numbers of the Councilor shall comprise about 10% of all members of the regional branches of the Society.
Article 11 The alterations and abolition of the Constitution shall be subject to the decision of the Boards of Directors and Councilors .
ADDITIONAL RULES
The bylaw shall be put in force on and after January 1, 1990.
RULES FOR COMMITTEE AND COMMISSION OF JAPAN SOCIETY OF CLINICAL PATHOLOGY
Article 1 The operations and organizational issues of these committees shall be managed in accordance with these rules unless otherwise stipulated by the Constitution, Bylaws, etc.
Article 2 A committee shall make an investigation and research on issues or agenda adopted by the Board of Directors in order to promote the development of academic activities or contributions in the field managed by the Society.
2 A commission shall examine matters concerning tests for qualification and certification to respond to inquiries or deliberation by the President. In the provisions of this Rules except Articles 12 and 13, a committee can be read by being replaced with a commision and the chairperson of a committee by being replaced with that of a commision as well.
Article 3 The establishment and dissolution of a committee shall be subject to the decision of the Board of Councilors.
Article 4 A committee is composed of one chairperson and one vice-chairperson and a few committee members.
Article 5 The chairperson is elected from a Director or Councilor and the President shall nominate him/her to be a chairperson with the approval of the Board of Directors.
Article 6 The vice-chairperson is elected from among members of a committee and the President shall decide with the approval of the Board of Directors.
Article 7 A few numbers of the member shall be set as a stated full number of a committee.
2 The President shall entrust a person with a membership by the recommendation of the committee and with the approval of the Board of Directors.
Article 8 The chairperson represents the committee and shall exercise general control over it.
Article 9 The vice-chairperson of the committee shall assist the chairperson of the committee and, when something have happened to the chairperson, execute activities for the chairperson.
Article 10 The chairperson shall convene the committee should the necessity arise.
Article 11 The chairperson of the committee shall make a report on activities of the committee to the Board of Directors.
Article 12 A committee is allowed to form subcommittees, working group of investigation and expert committee at need.
2 The organizational issues and operations of the subcommittee, working group of investigation and expert committee shall be designated separately.
Article 13 A commission is allowed to set up a committee.
2 The organizational issues and operations of the committee shall be designated separately.
Article 14 The term of office of the chairperson of a committee, vice-chairperson of a committee shall be two years and the reappointment shall be allowed, however, the continuous term cannot be over a period of four years.
Article 15 When any officer resigns his/her office during his/her term of office, the term of a newly assigned officer shall be the remainder of a predecessor's term of office.
Article 16 A term of existence of the committee shall be decided by the Board of Directors.
Article 17 The Board of Directors shall examine organizational issues of each committee, its duties and the term of existence at the beginning of each fiscal year and shall decide matters by vote.
Article 18 The change or amendment requires the approval of the Board of Directors.
Article 19 These rules shall be put in force on and after January 1, 1992.
BYLAWS FOR SUBCOMMITTEE, WORKING GROUP OF INVESTIGATION, EXPERT COMMITTEE OF THE JAPAN SOCIETY OF CLINICAL PATHOLOGY
Article 1 The Bylaws for organizational issues and operations of a subcommittee, working group of investigation and expert committee set up in the committee shall be subject to these Bylaws.
Article 2 The establishment and dissolution of a subcommittee, working group of investigation and expert committee shall be subject to the decision of the committee.
Article 3 Each of a subcommittee, working group of investigation and expert committee shall have one chairperson.
Article 4 Each chairperson of a subcommittee, working group of investigation and expert committee shall be appointed by the President of the Society by the recommendation of the chairperson of a committee and with the approval of the Board of Directors.
Article 5 Each chairperson shall execute main control over a subcommittee, working group of investigation and expert committee, and shall make a report on their activities to the chairperson of a committee should the necessity arise.
Article 6 A subcommittee, working group of investigation and expert committee shall be dissolved when their objects are achieved.
Article 7 The change or amendment requires the approval of the Board of Directors.
Article 8 These Bylaws shall be put in force on and after January 1, 1992.
BYLAWS FOR OPERATIONS OF COMMISSION OF THE JAPAN SOCIETY OF CLINICAL PATHOLOGY
Article 1 The organizational issues and operations of a commission, unless otherwise designated by the Constitution of the Society, are subject to these Bylaws.
Article 2 The Certification commission shall be set up. The qualification Committee and Facility Certification Committee shall be formed in the Certification Commission.
2 The establishment or dissolution of the committees as mentioned in the preceding article shall be subject to the decision of the Commission..
Article 3 A chairperson of the committee as mentioned in the preceding article shall be set up in each committee.
Article 4 The chairperson of each commission shall be appointed by the President by the recommendation of the chairperson of the commission and with the approval of the Board of Directors.
Article 5 Each chairperson shall execute main control over each committee, and shall make a report on their activities to the chairperson of the Commission should the necessity arise.
Article 6 The Qualification Committee shall manage the certification for a laboratory physician qualified by the Society, clinical laboratory technologists in various fields of clinical pathology.
2. The executive chairperson of the committee regarding certified examination shall be appointed by the Qualification Committee every time the examination is performed and shall be entrusted by the President.
3. The Facility Cetification Committee shall manage the training facility Commission.
Article 7 The change or amendment requires the approval of the Board of Directors.
Article 8 These Bylaws shall be put in force on and after January 1, 1992.
RULES FOR EDITORIAL COMMITTEE
Article 1 Any matter regarding the editing of publications is subject to this rule unless otherwise designated by the Constitution of the Society.
Article 2 The Editorial Committee is composed of a chairperson and a Vice-Chairperson, and a few other members of the committee.
Article 3 The chairperson of the Editorial Committee shall be appointed out of the Councilors by the recommendation of the Board of Directors and be entrusted by the President.
2 The chairperson of the Editorial Committee is allowed to attend the Board of Directors and to state his/her opinion or views.
Article 4 The Vice-Chairperson shall be elected from among members of the Editorial Committee excluding the chairperson and be entrusted by the President with the approval of the Board of Directors.
Article 5 The full numbers of the Editorial Committee are 12 to 16.
2 The member of the committee shall be recommended as a candidate among the Councilors by the chairperson of the Committee by taking each expert field into consideration and shall be entrusted by the President with the approval of the Board of Directors.
Article 6 The member of the Editorial Committee shall manage the edition of the " the Japanese Journal of Clinical Pathology".
Article 7 An internal rule for reading for examination and adoption/rejection of an article shall be designated separately.
Article 8 The chairperson of the Editorial Committee is allowed to entrust an outside contractor with editing clerical work and activities.
Article 9 Notwithstanding the "Rules for Committee of Japan Society of Clinical Pathology and for Commission", the term of office of the chairperson shall be four years. If he/she is reappointed, the additional term of office is two years, however, he is not allowed to continue in office for more than six years.
Article 10 Notwithstanding the "Rules for Committee of Japan Society of Clinical Pathology and for Commission", one fourths of the members shall be replaced with others every year as a general rule. However, each member is not allowed to be continuously reappointed.
Article 11 An editorial member shall be set up at each regional branch and the President of each Regional Branch or a Councilor entrusted by the President of each Regional Branch is appointed as the editorial member .
2 The editorial member in charge of editing at each Regional Branch shall manage activities for the edition of "the Japanese Journal of Clinical Pathology" which are specifically related to the Regional Branch.
3 The editorial member in charge of editing at each Regional Branch is allowed to recommend members in charge of evaluating the manuscripts submitted by the request of the chairperson of the Committee.
Article 12 The change or amendment requires the approval of the Board of Directors.
Article 13 The rule shall be put in force on and after January 1, 1992.
INTERNAL RULES FOR EVALUATION AND ADOPTION
Article 1 Evaluation and adoption/rejection of an article contributed to the "Japanese Journal of Clinical Pathology" shall be subject to this internal rules.
Article 2 Evaluation members shall be nominated up in the Editorial Committee.
Article 3 The adoption/rejection of an article shall be decided by the
Editorial Committee in the light of opinions or views of the evaluation
member of the Committee.
If opinions or views of the editorial member of the Committee do not coincide,
the chairperson of the Editorial Committee shall decide.
Article 4 As a rule, one article shall be read for evaluation by more than two evaluation members of the Editorial Committee and the results shall be written in a specified form together with reasons and reported to the Editorial Committee .
Article 5 The evaluation member of the Committee shall be recommended among the member of the Society by the editorial member at each Regional Branch by taking each expert field into consideration and be decided by the Editorial Committee and be entrusted by the President with the approval of the Board of Directors.
Article 6 The term of office of the evaluation member of the Committee shall be two years and reappointment is allowed.
Article 7 The change or amendment requires the approval of the Board of Directors.
Article 8 The rules shall be put in force on and after January 1, 1992.